Category: MS Office Programs: Tips and Tricks

Microsoft Office 365: The smart person’s guide

Office 365 provides the productivity tools required by a modern enterprise workforce. This guide covers key details, including available applications, system requirements, and subscription options.

For just about any enterprise of any size, the productivity of its modern workforce revolves around the basic office suite of email, calendar, word processor, and spreadsheet. But as the enterprise workforce has become more mobile, the basic productivity toolset has had to adapt and change to match new requirements. This is why Microsoft updated Office 365 to be a mobile collaborative platform ready to get work done wherever and whenever it happens.

Microsoft Office 365 is the de facto productivity suite for many enterprises and it is the suite all the other competitors are measured against. So as a leader in information technology for your enterprise, it’s in your best interest to know everything there is to know about Office 365. To help you achieve that goal, TechRepublic compiled the most important details and related resources on Microsoft Office 365 into this “living” guide, which we’ll periodically update as new information becomes available.

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Microsoft to retire ‘Modern’ Skype app next month

Microsoft today said it would retire the “Modern,” née “Metro,” app for Skype in less than four weeks, abandoning it for the more traditional Windows desktop application.

Apple to court Android defectors with switcher’s app

Apple did not trumpet it earlier this week during the keynote address kicking off its Worldwide

“We’re simplifying your PC experience down to one app that you can use either with your mouse and keyboard or with touch,” said Aga Guzik, the lead for desktop product marketing at Luxembourg-based Skype, Microsoft’s instant message, audio and video chat service. “Starting on July 7, we’re updating PC users of the Windows modern application to the Windows desktop application, and retiring the modern application.”

As of July 7, any user of the Modern version of Skype will be automatically redirected to the desktop edition download. Customers who bought a Surface or Surface 2 tablet — the discontinued devices that ran the failed Windows RT operating system — can continue to use the Modern app. Windows RT does not support Win32 desktop applications.

Not surprisingly, Guzik spun the change as good for customers. “With the upcoming release of Windows 10 for PCs, it makes sense to use the Skype application optimized for mouse and keyboards use, capable of doing touch as well rather than two separate applications performing the same function,” she said.

The move, however, is a surrender of sorts for Microsoft: The company had pinned hope on its Metro/Modern app model, which was a major part of its pitch for 2012’s Windows 8 and the next year’s Windows 8.1.

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How to add an index to a Word document using index tags

Susan Harkins explains how to add an index to a Word document using index tags.

A document’s table of contents is predictable and generally reliable. An index, on the other hand, can be helpful or disappointing, because the creation process isn’t as established. There are few rules to determine what an author should or shouldn’t include in an index. Too many or too few entries will confuse and frustrate your reader. In this article, we’ll discuss the process for generating a helpful index in Word and some of the choices you’ll need to make when deciding what goes in and what doesn’t.

When working through the indexing example, you can use any document — or you can download the example .docx or .doc file. Figures and instructions are in Word 2010, but you should have no problem applying instructions to Word 2003 through 2013.

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5 reasons to love the new Outlook for iOS and Android apps

Tony Bradley lists five reasons why you should start using the new Outlook for Mobile app.

Two months ago, Microsoft acquired Acompli, a developer of email apps for iOS and Android. Last week, Microsoft launched a new Acompli — rebranded as Outlook for Mobile. The new Outlook app is a significant improvement over Microsoft’s OWA app.

When I wrote about the Acompli acquisition, I listed three possible benefits that Acompli could bring to the Outlook experience. Microsoft delivered on all three, plus a couple of bonus benefits. Here are five reasons you should start using the new Outlook for Mobile app.

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Seven ways to sort and view Outlook email by accounts

Most users manage more than one e-mail account. Outlook 2010 and 2013 automatically create individual folders for each account. If you’re still using Outlook 2007 or earlier, you can simulate this convenience, but you’ll have to set it up yourself. In this article, I’ll show you seven ways to sort or view email messages by their accounts. I’ll include instructions for 2010 and 2013; even if you need to sort by accounts, you might want to use these methods to sort by other criteria.

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Six tips for fitting Word content on a single page

Use these tips separately or together to force overflowing Word content onto a single page.

Nobody wants a two-page document when one will do, but often that’s exactly what you get. You’ve probably spent a lot of time perfecting the formats you use in your Word documents, so changing those to force content to fit on a single page is often counter-productive. Instead, try these simple tips to force overflowing content onto a single page.

Start by applying the tips in order — proceed down the list, only if needed. You’ll seldom use more than one or two of these tips in the same document. Being familiar with the possibilities is the key to getting the right results every time.

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Office 365’s unlimited cloud

Office 365’s unlimited cloud

An expanded version of this article is online at

Microsoft has really made Office 365 more compelling by raising their online OneDrive storage from 1 Terabyte to Unlimited for Office 365 subscribers.

If you have Office 365 Personal, Home, University or Business account, the OneDrive storage limit will be effectively removed entirely.  For Home subscribers, shared among several people, each account attached to the Home service gets unlimited OneDrive storage.

It means that for US$99 a year, up to 5 people in a family can get Office 2013 or Office for Mac plus Office for iPad, the Office Mobile apps plus all the cloud storage they want.  The same deal is $69 for one person.

Office 365 Business customers have unlimited OneDrive storage added to their Office 365 roadmap which is Microsoft list of promises for the foreseeable future.

Compare that with the prices for cloud storage alone from Google, Dropbox (both about $10 a month for 1TB) and you’ll see that Microsoft is serious about clearing away any competition.  That’s good for customers.  Mind you, Google and especially Dropbox have other advantages.

That’s the practical effect for Office 365 subscribers/renters.

Simple Questions: What Is OneDrive?

If you use Windows 8, 8.1, Xbox One or Windows Phone, you surely have encountered the term OneDrive. The same is true if you’re using Microsoft Office 2013 or Office 365. Wondering what OneDrive is and what does it do? If you want an answer to this question, this article will explain everything you need to know.

What Is OneDrive?

OneDrive is Microsoft’s service for hosting files in the “cloud” that’s available for free to all the owners of a Microsoft account. OneDrive offers users a simple way to store, sync and share all kind of files with other people and devices on the web. Xbox One, Windows 8, Windows 8.1 and Windows Phone also use OneDrive for synchronizing your system settings, visual customizations, themes, app settings and even Internet Explorer tabs, history and saved passwords.

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9 Reasons Why The OneDrive Website Is Awesome

One of the best features of OneDrive is that you can download and install it on any sort of device you might have. There are applications for computers with all kinds of operating systems, apps for mobile devices and even an app that is built into Windows 8.1. But, did you know that, in order to experience all of the best features that OneDrive has to offer, you don’t really need to install anything? The web interface is a great way to experience OneDrive and in this article we will share the reasons why this is the case.

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